Glenavon Constitution

1. The name of the club to be Glenavon Junior Football Club.

2. The aims of the club are: -

a) To provide a means of entertainment and enjoyment through the game of football.

b) To improve skills and methods of our players within the laws of the game.

3. The club will affiliate to the Cheshire Football Association each year and play according to their rules and regulations.

Executive committee, which shall meet every month or more frequent as required.

The committee shall consist of five officers of the club.

(i) Honorary Member

(ii) Chairperson

(iii) Secretary

(iv) Treasurer

(v) Fixture secretary

(vi) Along with two other co-opted memebers.

Voting rights will be restricted to committee members only. However, the committee will take into consideration the wishes of team managers.

At least five committee members are required to form a quorum.

At each committee meeting the team manager from each of the Glenavon Junior Football Club teams may attend along with his/her assistant or representative, thereby allowing information discussed at the meeting to be passed amongst team members.

5. The executive committee will have the power to create a sub committee for any specific purpose in connection with the club.

6. The officers and executive committee shall be elected every two years at the Annual General Meeting.

7. No alteration of the rules may be made except at the AGM or at an extraordinary general meeting convened for this purpose.

8. An Extraordinary General Meeting shall be called within fourteen days, on the signed request of more than fifty percent of the executive committee.

9. Team managers will be selected by the executive committee after prior consultation with parents at the first meeting after the AGM

(a) The selected team managers will then be responsible for selecting their own assistants.

(b) The team manager and his/her assistant are responsible for all discipline whilst their players are representing Glenavon Junior Football Club.

(c) The team manager or his/her assistant must phone the result of their match within two hours of the game finishing; the match team sheet must also be filled in and returned to the secretary not later than that evening.

(d) It is the responsibility of the team manager and his/her assistant to collect the weekly subs, keep account of their players and provide the subs for collection by the treasurer.

10. Each child whilst representing Glenavon Junior Football Club either training or playing must have had an indemnity form signed and in the possession of their team manager.

11. Members wishing to resign should give notice in writing to the secretary before the first of May.

12. The financial year will end at the end of April each year.

13. The Annual General Meeting is to be held not later than the end of June each year, at which time the chairpersons report an audit of the accounts and any sub-committee reports shall be presented.

The accounts should be examined by a chartered accountant and certified to be in accordance with the books and records.

At least fourteen days notice of the AGM must be given in writing to parents of the players of Glenavon Junior Football Club.

14. The honorary treasurer shall keep an account of all in-come and expenditure. The bank account shall be in the name of Glenavon Junior Football Club and withdrawals shall be made in the name of Glenavon Junior Football Club on the signature of the following: -

(a) The treasurer

(b) The secretary

Any assets remaining on the dissolution of Glenavon Junior Football Club after satisfying any outstanding debts and liabilities shall not be distributed amongst the members but will be given to a registered charity.

15. Glenavon Junior Football Club shall take out public liability insurance to cover all its activities.

16. Discretionary power is given to the committee to decide any circumstance not covered by this constitution.

17. The voting rights for parents shall be, one member of the family voting per child registered with Glenavon Junior Football Club. To be elected to the committee the parent of the child must have been a member of the club for twelve months.

18. Any motions or grievances should be forwarded in writing to a member of the executive committee who will then raise the matter at the next monthly meeting of the executive committee.